Privacy Policy

Effective date for the Privacy Policy: December 3, 2012

The M.E.A. is responsible for the maintenance of the website (hereinafter the “Website”). This Privacy Policy explains how the M.E.A. handles the personal information that you provide to it on the Website. Unless otherwise specifically noted, this Privacy Policy does not apply to personal information collected from you offline or to third-party Web sites to which the M.E.A. Website may link. The use of the Website is subject to the present Privacy Policy and the Online Terms of Use.

Please read this Privacy Policy before using the Website or submitting personal information on the Website.

What does “personal information” mean as used in this Privacy Policy?

“Personal Information” means information that identifies you or could be used to identify you and which is submitted to and/or collected by the Website. Your name, your postal address, your e-mail address and your telephone number are examples of personal information.

How does the M.E.A. collect information online?

The M.E.A. collects information online in two ways:

  • Personal Information you submit:

The M.E.A. collects personal information that you enter into data fields on the Website. For example, you may submit your name, postal address, e-mail address, and/or other information in order to update your employee file (if applicable), receive information or respond to a survey. To protect your privacy, you should not provide the M.E.A. with any information that is not specifically requested.

  • Passive collection of unidentifiable information:

The M.E.A. may collect information about your visits to the Website without you actively submitting such information. Unidentifiable information may be collected using various technologies, such as cookies, and web beacons. Cookies are small text files that are transferred to your computer’s hard disk by a website. Web beacons (also referred to as GIF files, pixels or Internet tags) help the M.E.A. to recognize a unique cookie on your browser. Your Web browser automatically transmits to the visited website some of this unidentifiable information, such as the URL of the Web site you just visited and the browser version your computer is operating. Passive information collection technologies can make your use of the Websites easier by allowing the M.E.A. to provide better service, customize its website based on user preferences, compile statistics, analyze trends, and otherwise administer and improve the Website. Certain features of the Website may not work without use of passive information collection technologies. Information collected by these technologies cannot be used to identify you without additional identifiable information. The M.E.A. will not connect additional identifiable information with information collected through the use of such tracking technologies. With respect to limiting or disabling tracking technology please see below: “What choices do I have about how the M.E.A. collects and uses personal information about me?”

In what circumstances will the M.E.A. collect and use personal information?

The M.E.A. will use the personal information you provide through the Website to manage your employee file (if applicable), respond to your questions, and provide you with efficient customer service. After you have entered personal information into a form or data field on the Website, the M.E.A. may use certain identifying technologies to allow the Website to “remember” your personal preferences, such as sections of the Website that you visit frequently and, if you choose, your user ID.

Does the M.E.A. consolidate personal information?

The M.E.A. may consolidate the personal information of users of the Website. Furthermore, the M.E.A. may consolidate information in a non-identifiable form (aggregate/anonymous data) to help better design the Website and improve search capacities.

What choices do I have about how the M.E.A. collects and uses personal information about me?

You may always limit the amount and type of personal information that the M.E.A. receives about you by choosing not to enter any personal information into forms or data fields on the Website. However, some of the online services offered by the M.E.A. can only be provided to you if you provide them with appropriate personal information. Other parts of the Website may ask whether you wish to opt into a contact list to receive information, or other services that may be of interest to you.

You may also be provided with preference questions or preference boxes allowing you to indicate that you do not want the Website to use tracking technologies, such as cookies, to “remember” your personal information, such as user IDs or mailing addresses, on return visits. However, websites that use tracking technologies to collect unidentifiable information do not generally provide you with the ability to opt out of this type of tracking. Some Web browsers allow you to limit or disable the use of tracking technologies that collect unidentifiable information.

Who will have access to personal information about me?

Personal information can be accessed by a restricted number of M.E.A. employees. M.E.A. employees are trained on the importance of privacy and how to handle and manage personal information appropriately and securely. Also, it is the M.E.A.'s practice to seek your consent where required by applicable law if you are registering for a program which is conducted in conjunction with another company that may require access to your personal information. In addition, the M.E.A.'s practice is to require its contractors to keep your personal information confidential and to use your personal information only to perform functions for the M.E.A. by its contractors.

Does the M.E.A. share personal information with third parties?

Except as otherwise stated in this, the M.E.A. will not transfer your personal information to third parties unless you have opted into this disclosure. The M.E.A. may disclose your personal information without your opt-in to third party service providers who work as contractors for the M.E.A. It is the M.E.A.'s practice to require such third party service providers to keep your personal information confidential and to use your personal information only to perform functions for the M.E.A. and in accordance with the M.E.A’s instructions. Furthermore, the M.E.A. reserves the right to disclose your personal information to respond to authorized information requests from government authorities or when otherwise required by law.

How does the M.E.A. protect personal information?

It is the M.E.A.'s practice to secure the Website that collects personal information; however, the confidentiality of personal information transmitted over the Internet cannot be guaranteed. The M.E.A. urges you to exercise caution when transmitting personal information over the Internet. The M.E.A. cannot guarantee that unauthorized third parties will not gain access to your personal information; therefore, when submitting personal information to the Website, you must weigh both the benefits and the risks. In addition, the Website may provide links to third-party websites which are not controlled by the M.E.A.; you should check the privacy policies of such third-party websites before submitting personal information, as the M.E.A. is not responsible for their privacy policies and practices.

Please remember that if you post any of your personal information in public areas of the Website, such as an online forum or chat room, this information may be collected and used by third parties over whom the M.E.A. has no control. Use caution when posting personal information in these public forums. The M.E.A. is not responsible for the use made by third parties of information you post or otherwise make available in public areas of the Website.

How may I access, modify or correct my personal information?

You may request access to your personal information held by the M.E.A. at any time. With your support, the M.E.A. will keep personal information accurate and up-to-date. You may modify or correct your personal information by yourself via the Website or by communicating with the Dispatch centre.

How long will the M.E.A. store my personal information?

The M.E.A. stores its employee's personal information indefinitely as they are necessarily incidental to files which have a historical or archival value. Some information will only be stored as long as needed to fulfil the purposes for which it was collected, subject to applicable data retention periods imposed upon the M.E.A. by applicable law.

How will I know whether the M.E.A. has updated this Privacy Policy?

If the M.E.A. changes its privacy practices, an updated version of this Privacy Policy will reflect those changes and we will notify you of such changes by updating the effective date at the top of the new Privacy Policy. Without prejudice to your rights under applicable law, the M.E.A. reserves the right to modify this Privacy Policy from time to time to reflect technological advancements, legal and regulatory changes.